Parts and Inventory Associate

Location: Hampstead, MD

POSITION SUMMARY:

We are seeking a reliable and detail orientated parts and inventory associate to support daily parts operations in a fast-paced mechanic shop servicing small equipment, heavy equipment, and light- to medium-duty vehicles. This role is responsible for parts ordering, inventory management, and ensuring technicians and shop managers have timely and accurate information regarding parts availability and status.

ESSENTIAL JOB DUTIES:

• Order parts for ongoing repairs and scheduled maintenance
• Maintain appropriate inventory levels by proactively ordering stock parts
• Serve as the first point of contact for the Parts Department, assisting employees with parts orders, providing status updates, and ensuring timely and accurate communication
• Act as the primary liaison for parts inquiries, supporting employees with order placement, tracking updates, and resolving issues efficiently
• Provide front-line support for parts operations by managing employee requests, coordinating parts orders, and delivering real-time updates on order status
• Function as the central contact for parts-related needs, assisting team members with ordering, monitoring inventory status, and maintaining clear communication throughout the process
• Track and follow up on all parts orders to ensure timely delivery
• Communicate parts status, delays, and updates to shop managers and mechanics
• Receive, inspect, and verify incoming parts and materials
• Organize and maintain a clean, efficient parts inventory system
• Assist in cycle counts and inventory audits
• Coordinate returns, warranties, and core credits with vendors
• Build and maintain relationships with parts suppliers and vendors
• Support shop efficiency by ensuring technicians have the parts they need when they need them

 COMPETENCIES:

• Previous experience in parts inventory (automotive, or heavy equipment environment preferred)
• Strong organizational and multitasking skills
• Excellent communication skills (verbal and written)
• Basic computer skills and familiarity with inventory or shop management systems
• Ability to work in a fast-paced, team-oriented environment
• Knowledge of mechanical parts and equipment is highly preferred

 POSITION REQUIREMENTS:

• Valid driver’s license with a clean driving record
• Ability to pass a drug screening
• Ability to pass a DOT physical
• Ability to lift and move parts and materials as needed
• Dependable, punctual, and detail-oriented

 PHYSICAL DEMANDS/REQUIREMENTS:

The following physical demands are representative of those that must be met to successfully perform the essential functions of this job:

• Work environment is a combination of in office and in the shop
• Exposure to noise, dust, asphalt, equipment and varying weather conditions
• Must be physically able to repetitively lift and carry at least 50 LBS on a regular basis
• Use of Personal Protection Equipment is required
• Use of sunscreen, long sleeves, and appropriate headgear is recommended
• Must comply with the company’s drug and alcohol testing requirements
• Standing, walking, bending, climbing, and stretching are required outside in the weather for extended periods during the shift
• The ability to sit for 6-8 hours per day in 2–3-hour intervals
• Manual dexterity to handle tools and the ability to move 50 pounds are regularly required to perform routine functions
• Regular and peripheral vision sufficient to safely operate forklift equipment in an active work area and perform job functions as described above
• Hearing must be sufficient to safely operate forklift equipment in an active work area